Wedding Photographer Hours: What You Need to Know

Choosing a photographer isn’t just about style – it’s about how many hours they’ll be on your big day. Knowing the right schedule helps you avoid surprises and keeps the budget healthy.

Typical Hours and When to Book

Most pros cover 8‑10 hours: prep, ceremony, cocktail, and reception. If you want a pre‑wedding shoot, add another 2‑3 hours. Book at least 9‑12 months ahead for popular dates; that’s when their calendar fills up fast.

Ask the photographer for a clear timeline. A common plan looks like this: 1‑hour prep, 30‑minute travel, 1‑hour ceremony, 30‑minute cocktail, 3‑hour reception, plus 30‑minute wrap‑up. Adjust it to fit your schedule, but keep the total under 10 hours unless you’re paying extra.

Payment Schedule and Deposit Rules

Most photographers ask for a 25‑50% deposit to lock the date. The rest is usually due a month before the wedding. Some prefer a 50/50 split, others ask for the final payment on the day of the event.

Always get the payment milestones in writing. A contract should list the deposit amount, the final due date, and what happens if you need to reschedule. This protects both you and the photographer.

If you’re on a tight budget, negotiate a shorter coverage window. Some couples trim the ceremony‑only package to 4‑5 hours and add a highlight video later. It can save a lot while still capturing the key moments.

Don’t forget extra costs: travel fees, assistant fees, and post‑production editing. These add up, so ask for a total price breakdown before you sign.

Finally, confirm the photographer’s backup plan. If they get sick or have an emergency, a second shooter or a trusted colleague should step in. That way your photos aren’t left to chance.

With the right hours, clear payment terms, and a solid backup plan, you’ll get the photos you want without any last‑minute stress.