Invitation Mailing Tips: Send Your Wedding Invites Right on Time

Getting the invite mailing right can feel like a mini project, but it doesn’t have to be a nightmare. Follow this simple roadmap and you’ll have every card out the door without breaking a sweat.

Step‑by‑Step Timeline for Mailing Invites

12‑16 weeks before the wedding: Finalise the guest list and choose your invitation suite. Order a few extra cards for last‑minute plus‑ones or mistakes.

10‑12 weeks: Send save‑the‑dates if you have out‑of‑town guests or a destination wedding. They’re quick to mail and give people a heads‑up.

8‑9 weeks: Proofread every line. Look for spelling errors, correct titles, and make sure the address block matches the envelope format.

6‑7 weeks: Address the envelopes. Hand‑write for a personal touch or use a professional calligrapher if you prefer a uniform look. Double‑check street names and apartment numbers.

5‑6 weeks: Mail the invitations. Most venues ask for RSVPs about three weeks before the big day, so aim to have the cards out by this point. Use first‑class stamps for reliability.

3‑4 weeks: Send a gentle RSVP reminder to anyone who hasn’t responded. A quick email or polite phone call works better than a second paper reminder.

2 weeks: Confirm final numbers with your caterer and venue. This is the moment you know exactly how many seats you need.

Common Mistakes and How to Fix Them

One big error is waiting too long to mail. If you send invites later than six weeks out, guests may scramble to arrange travel or accommodation.

Another pitfall is mismatched envelopes. Always match the envelope size to the invitation card, otherwise the mail service may delay delivery.Don’t forget the “M” on RSVP cards – it stands for “Male” and tells the couple who’s attending. If you leave it out, guests might be confused about how to fill the card.

Using the wrong postage is also common. A standard first‑class stamp covers most domestic invites, but if your envelope is heavy or includes a brochure, add extra postage.

Finally, overlooking a clear RSVP deadline can leave you guessing. State the date boldly on the RSVP card and repeat it in the email reminder.

By sticking to this timeline and watching out for these slip‑ups, you’ll keep the invitation process smooth and give yourself one less thing to worry about on the road to your wedding day.